ElenaB

Elena Bud (F, 26, Romania, Bucharest, not married) Birth date: 30-11-1984 Address: Romania, Bucharest Work history Executive Assistant to Marketing Vice President, Hewlett-Packard Romania IT Hardware, No. employees: Peste 3000 2010-05 - present (9 months) ASSISTANCE TASKS: - Providing administrative support and assistance (arrange travels, visas , flights, hotel, car reservations and prepare itinerary, both corporate and personal ). - Managing my manager’s Calendar daily and meeting requests. - Coordinating my manager’s logistic requests, ensuring meeting materials are prepared and supplies are ordered wherever he is. - Making reports, correspondence, minutes, file notes and faxes, using macros and non-standard documents. Produce PowerPoint graphics, Typing and Excel spreadsheets. - Review and summarize emails & messages while away and prioritizing for my manager - in VP’s absence, ensure that requests for action or information are relayed to appropriate staff member; - Making the Pos before and expenses after every trip or event, and managing the AMEX account. FINANCIAL TASKS: - Creating the budget plan and of the financial costs (spliting the budget between the members and supervising the costs and expenses in order to avoid overspendings) - Review and summarize miscellaneous reports, business presentations and other documents; prepare background documents and outgoing mail as requested by the manager. - Proposes actions in order to improve productivity and reduce costs - Collect statistical records and analytical data - Follow-up with managers and staff to ensure timely completion and submission of deliverables such as assigned projects, reports or other info requested by VP and Headquarters; - Collect statistical records and analytical data EVENTS TASKS: - Arrange internal/external meetings and book rooms and catering. Arrange accommodation and travel for other team members when needed - Organize small meetings/events (work out conception, search providers and conduct tenders, handle all logistics). Personal Assistant to Marketing Vice Presidents, Oracle Romania Secretarial/Administrative, No. employees: Peste 3000 2008-04 - 2010-05 (2 years and 1 months) ASSISTANCE TASKS: - Organizing agenda (arranging meetings, 1:1 calls, modifying, audio/video conferences, minutes, making the daily summary, etc.) - Raising/solving some technical issues - Making & updating the organization chart - Logistics external meetings (finding common locations, plane reservations, hotels, transfers, additional services, etc.). - Reporting tasks ( making analises/ reports/ power point presentations, based on my activity or based on the informations obtained from the field) - Hosting the conferences regarding the Marketing activities in the region (collecting data, making presentations - PowerPoint, the presentation itself, meetings minutes, transmission, monitoring the fulfinling of the taken decissions, etc.).. Hosting the conferences regarding the budget and the pipeline. - Keeping track of the events from the region, gathering them, presenting them and participation in each organization. - Monitor and follow-up on actions resulting from appointments/meetings - Dealing with any ad hoc requests - Translation-strings - Operating the Oracle procedures processes and CREATIVE TASKS : - Making & distributing the marketing NEWSLETTERS for EE&CIS (Eastern Europe and Central Asia) and for WE (Western Europe) – planning, reminding, collecting, making the articles, making video ads, distributing, etc. - Making short advertising CLIPS/MOVIES/ADS by using simple editor programs (Windows Movie Maker & EXP) EVENT TASKS : - Active participation in organizing marketing events in Romania (the target shape, identifying the segment that we address, identification of possible participants, conducting an action plan for the event for approval, logistic actions – finding proper locations,the personnel, activities, materials, media - and contacting follow-up of the participants ...) - Process visa requirements (for team and for the visitors as well) - Plan and co-ordinate internal and external meetings and events - Coordinate and help prepare sales trainings for the sales representatives - WEB SITES TASKS : - Translation-strings – translating the entire romanian Web Site and supervising it’s implementation - Supervising the world wide local sites from Oracle (contacting representatives of national periodical, verification periodical articles, gathering the editing requests for amending their supply to the technical team, checking changes, etc.). PR TASKS : - Making for press and media presentation articles about the achievement and the objectives of Oracle Romania - for a very short time - Supervising the media articles regarding the Oracle Corporation. Managing the relationship with the advertising agencies for the promotion activities, for the promotional or educational materials Executive Assistant to Marketing Director, SC Can Serv SRL Secretarial/Administrative, No. employees: 500-1000 2006-04 - 2007-12 (1 years and 8 months) Responsibilities: • Completely assistance in negotiating the suppliers contracts ( analyze the products category, analyzing the sales figure, analyzing the shells presence, making the synthesis of the marketing taxes, analyzing the products list, analyzing the competition inside the category , etc.); • Receiving, sorting and selecting the new listing propositions ( after a proper comp ration with the present suppliers from the category - price ,quality ,brand - checking inside the market, etc.); • Completing the negotiate process ( transmitting the meetings minute, communicating the various ulterior changing and sometimes negotiating specific points of the contract or particular taxes, rarely the entire contract); • Supervising the contracts (a proper presence at the shells, allocating the promotional space, stipulated in the contract, recovering the contractual taxes - informing, invoicing, compensating and registering) • Maintaining the permanent contacts with the providers; • The administration and archiving the accounting documents; • Making and completing the accounting documents (the invoice of bonus, discounts and marketing taxes according with the contracts, etc.); • Performing of the specific calculations; • Closing the collaborations with different providers ( Identifying and solving the eventual problems from the supermarkets, recovering the contract taxes and paying the debit/credit balance); • Performing many analysis regarding the contracts with the providers, the credits, the marketing effects ore the sales procedures; • Completing the accounting books; • Controlling the official reports for lacks of merchandise from the stores; - Making the monthly magazine for the trading network (the providers and products selection, sometimes negotiating the prices, systematizing the products in accordance with the category, the calculations of the sales prices, the corrections and the final BT signature). Assistant Manager, SC RoStar SA Secretarial/Administrative, No. employees: 250-500 2005-03 - 2006-04 (1 years and 1 months) Responsibilities: • Managerial assisting; • The daily agenda; • Protocol and secretary activities; • Preparing different analyses and reports; • Supervising the transports of merchandise (requesting and centralization orders, allocation on the available cars and establishing the line directions for the deliveries); • Registering invoices; • Per suiting, choking and reporting the credits of the customers; • Receiving and recording the deductions of the Area Sales Managements, as well as their casings; • Choking the sales evolutions and making the proper reports, based on those analyses; • Invoice book keeping; • Maintaining the connections with all the ASM; • Choking the presence in the stores; • Choking the prices of the RoStar products and of the competition companies; • Solving different problems in real time; • Registering the chouse from the customers. Secretary, SC La Papa 131 SRL Secretarial/Administrative, No. employees: 50-100 2004-02 - 2005-03 (1 years and 1 months) Group of societies based on public alimentation. Responsabilities: • Sorting and administration of mails; • The transition of official documents (mail, fax, post office); • Taking part of the negotiating; • Choking the supply and the sales; • Protocol activity; • Keeping the suppliers. EDUCATION The Ecological University , BUCURESTI University (graduate), Banks Finances 2007 - 2010 Economical Scients The Arrow Center , BUCURESTI Highschool, Accounting 2004 - 2005 Accounting complet course The Modelling center , BUCURESTI Highschool 2003 - 2004 Modelling course The "Mihai Eminescu" center , Sighetul Marmatiei Highschool, Automatic, Computers 1999 - 2000 A complete course of secretary SKILLS IT Knowlege : - Microsoft Word, - Microsoft Excell, - Adobe Dreamweaver & Reader - Norton Commander language, Pascal, - Web browsers: Internet Explorer, Mozilla Firefox, Chrome, Safari, Apple - PowerPoint - Video editing: Windows Movie Maker - Audio editing: EXP editor - Outlook Express/Thunderbird/etc. - Corel Other skills : • Easy to adapt and flexible ; • Very organized and meticulous; • Dynamic, sociable, responsible ; • Full of spirit; • Capable of analising and synthesize; • Capable of quickly solving the spontaneous problems by reorganization, priority establishment and efficiency ; • Capable of taking decisions; • Meticulously (when the situation requires it; • Distributive attention. FOREIGN LANGUAGES • Spanish - Advanced • English - Advanced • Italian - Beginner PROFESSIONAL SKILLS • HobbiesComputers/Internet, Tourism/Excursions, Music, Literature, Business/Commerce, Politics, Dating/Community