Meeting Room Site Definition
Each meeting room needs a site that can be reserved by users for meetings. Once a new site has been created based on this site definition users will be able to schedule meetings for the room along with meeting requirements such as whether or not a projector is required, food is required, type of food, etc.
A SharePoint site definition will be developed to provide the following:
a. Meeting Room Name - this will also be the URL e.g. http://intranet/rooms/room1
b. Meeting Room Location – Building (Site, i.e. Monterey Park, San Diego, San Bernardino, etc.)
Each scheduled meeting will have the following options:
c. IT Requirements – Projector, Laptop
d. Catering Requested – Yes/No
e. Catering Type – Type of food
f. Number of Attendees
g. Person Requesting Room
h. Ability to set up re-occurring meetings and delete re-occurring meetings.
i. Have Access Privileges- I don’t want people to be able to delete meetings other than a few users.
j. Picture of the Room.
k. Notifications to go out when a room is booked:
1. IT- If IT requirements are requested.
2. Admin Staff- If Catering is requested. We would send this request to a local administrative assistant based on the meeting rooms location.
Reference lists for Room Location, IT Requirements and Catering Type must be included as dependent features and included in the SharePoint solution.
Bidder will be asked to provide a list of past SharePoint Site Definition development experience.