Description of Management System of Digital Signatures
We are looking for much secured system based on PKI to be installed on web server which would provide Digital Signatures services online.
System should have powerful administration panel. Administrator should have a full access to all databases. Administrator should also be able to create, delete, and modify users/sub-users assign different roles and freeze accounts.
System should include the possibility to collect fees for sending signed documents, possibility to give a bonus fee when both sides sign the document. Possibility to store documents and collect fee for that.
Billing should be done automatically on a monthly or annual basis.
Supported file formats:
WORD, Exel, PDF
User should be able to upload document (Word, Exel, PDF) to the system, sign it and send it to the other part to sign. After another part signs the document, user should see all the contracts in the list (pending, signed, stored, and downloaded).
System should also record all possible data, such as time spend for reviewing the document, date ant time the document was signed, when the document was send, stored, downloaded, and signed.
System should be multilingual. It should be possible to translate and add new languages on the need.
Log in procedure (system should be able to generate user name from numbers and issue code card).
Code card it should be card with 36 codes (codes should be generated by the system and the way it generates the codes can not be guessable)
Password for the first time log in should also be generated by the system in an ungues able way.
Signature should be collected from the client of the system. Client signs on the white paper with a blue pencil. Signature is scanned and stored in the system. Signature should include: First name, Last name, id code, scanned signature, date of signature 14 digits reference code of the signature.
If document has to be signed by the company, it should include official scanned stamp. And other additional info about the company (reg. number, VAT code, address, name, bank account number ect.)
After customer fills in the form, administrator should be able to upload all the data to the system and approve the customer.
User log in procedure:
After user enters username and correct password, system should ask user to fill in one of the 36 codes from the code card.
If you have any further questions, please do not hesitate to contact me.
System should be made according to European Union laws: [url removed, login to view]:31999L0093:EN:HTML
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