We are looking for a software program that will allow us (Property Management Firm) to better manage our vendor invoices. This program will 1. Allow for the input of vendor invoices as they are received (including all payable information as well as trackable items like usage). 2. Allow users to link a scanned image to the keyed in invoice so that the scanned image can be viewed inside the program. 3. Allow each account number to be attached to a physical and logical representation of the organization for reporting purposes. 4. Facilite the invoice approval process of each invoice and once approved, allow for the data to be exported to the payment system. Please see attached Microsoft Word and Excel files for additional details.
The piece that I need is the ability to control how many invoices are keyed into the system for payment. This is going to be deployed across multiple departments and I need to be able to re-coop the costs. What I want is the ability to use a security code that allows the program to accept a certain number of invoices and when that is used up it will stop functioning until it is replenished via another security code.
1) Complete and fully-functional working program(s) in executable form as well as complete source code of all work done.
2) Deliverables must be in ready-to-run condition, as follows (depending on the nature of the deliverables):
a) For web sites or other server-side deliverables intended to only ever exist in one place in the Buyer's environment--Deliverables must be installed by the Seller in ready-to-run condition in the Buyer's environment.
b) For all others including desktop software or software the buyer intends to distribute: A software installation package that will install the software in ready-to-run condition on the platform(s) specified in this bid request.
3) All deliverables will be considered "work made for hire" under U.S. Copyright law. Buyer will receive exclusive and complete copyrights to all work purchased. (No GPL, GNU, 3rd party components, etc. unless all copyright ramifications are explained AND AGREED TO by the buyer on the site per the coder's Seller Legal Agreement).
Program will be installed on a server and access will be via a browser in the Windows environment.