software for behavioral health residential facilities

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Suljettu Maksettu toimituksen yhteydessä

Initial Software Requirements Specification (SRS) for Behavioral Health Residential Facilities Management Software

1. Introduction

1.1 Purpose

- The purpose of this software is to provide a comprehensive solution for managing behavioral health residential facilities, focusing on Medication Administration Record (MAR), Treatment Plans, Scheduling, Form Management, Progress Notes, Multi-Facility Support, Multiple Users, Subscription Model, Reminders, and Notifications.

1.2 Scope

- The software aims to streamline operations, enhance collaboration, and improve overall efficiency in managing behavioral health residential facilities.

2. System Overview

2.1 Product Perspective

- The software will be a standalone application accessible through web browsers and mobile devices.

2.2 Functional Requirements

- The system shall include modules for MAR, Treatment Plans, Scheduling, Form Management, Progress Notes, Multi-Facility Support, Multiple Users, Subscription Model, Reminders, and Notifications.

3. Specific Requirements

3.1 Medication Administration Record (MAR)

3.1.1 Record Management

- The system shall allow users to create and manage MAR for each resident.

- Users can input medication details, dosage, administration times, and track medication history.

3.1.2 Medication Alerts

- The system shall generate alerts for medication administration times.

- Alerts shall include notifications for missed doses and late administrations.

3.1.3 Medication Verification

- Provide a feature for staff to verify and record the administration of medication in real-time.

3.2 Treatment Plans

3.2.1 Plan Creation

- Users can create individualized treatment plans for residents.

- Include goals, interventions, and progress tracking.

3.2.2 Plan Review

- Allow periodic reviews and updates to treatment plans.

- Capture feedback from staff and track resident progress.

3.2.3 Integration with Scheduling

- The system shall automatically extract frequency information from treatment plans.

- Treatment plan frequencies, including individual sessions, group sessions, and medication administration, should be seamlessly integrated into the scheduling module.

3.2.4 Progress Notes

- The system shall include a feature for capturing and storing daily progress notes for each resident.

- Progress notes should allow staff members to record observations, interventions, and resident responses.

3.2.5 Template Utilization

- When creating treatment plans, users should be able to select and use pre-existing templates for consistency and efficiency.

- Enable users to customize templates based on individual resident needs while retaining the core structure.

3.3 Scheduling

3.3.1 Staff Scheduling

- Enable administrators to create and manage staff schedules.

- Ensure proper coverage for all shifts.

3.3.2 Resident Activities

- Provide a calendar for scheduling resident activities and therapy sessions.

3.3.3 Automatic Schedule Generation

- Upon creation or modification of a treatment plan, the system shall automatically generate corresponding schedules based on the specified frequencies.

- Schedules should include individual sessions, group sessions, and medication administration times.

3.3.4 Conflict Resolution

- Implement conflict resolution mechanisms to handle overlapping schedules and prevent double-bookings.

- Provide notifications to administrators when conflicts arise and suggest alternative scheduling options.

3.3.5 Customization

- Allow users to customize the automatically generated schedules to accommodate specific resident needs, staff availability, and facility requirements.

3.3.6 Integration with Progress Notes

- Allow staff members to link progress notes to scheduled activities, such as individual sessions, group sessions, and medication administrations.

- Provide an option to create progress notes directly from the scheduling module.

3.4 Form Management

3.4.1 Custom Form Creation

- Allow users to create, upload, and customize forms relevant to facility operations.

- Support electronic form submission.

3.4.2 Form Access Control

- Implement role-based access control for forms.

3.4.3 Template Storage

- The system shall provide a centralized repository for storing templates of various forms, including but not limited to treatment plans, reports, progress notes, and other relevant documents.

- Templates should support a variety of formats, such as text, tables, and checkboxes.

3.4.4 Template Customization

- Allow users with appropriate permissions to customize and create templates for different types of forms.

- Provide a user-friendly interface for modifying existing templates and creating new ones.

3.5 Multi-Facility Support

3.5.1 Facility Management

- Support multiple facilities within a single instance of the software.

- Allow centralized or facility-specific administration.

3.5.2 Progress Notes Accessibility

- Progress notes should be accessible across multiple facilities within the software.

- Ensure that staff members from different facilities can view and contribute to a resident's progress notes.

3.5.3 Template Sharing

- Templates should be shareable across multiple facilities to ensure standardized documentation practices.

- Administrators should have the ability to manage template access and permissions.

3.6 Multiple Users

3.6.1 User Roles

- Define roles such as administrator, nurse, caregiver, etc.

- Assign appropriate permissions based on roles.

3.6.2 User Permissions for Progress Notes

- Implement role-based access control for progress notes.

- Define user roles and permissions to control who can view, edit, and add progress notes.

3.7 Subscription Model

3.7.1 Monthly Service Fee

- Implement a subscription model for group homes.

- Provide tiered plans based on facility size and usage.

3.8 Reminders and Notifications

3.8.1 Event Reminders

- Send reminders for scheduled events, medication administration, and treatment plan reviews.

- Allow customization of reminder preferences.

3.8.2 Notifications

- Push notifications for urgent updates, policy changes, and important announcements.

4. Non-Functional Requirements

4.1 Security

- Implement secure user authentication and data encryption.

- Ensure compliance with relevant healthcare data protection regulations.

4.2 Usability

- Design an intuitive user interface with a focus on ease of use for staff with varying technical expertise.

4.3 Performance

- The system should handle concurrent users and data processing efficiently.

- Response times for critical functions should be within acceptable limits.

4.4 Scalability

- The software architecture should support scaling to accommodate the growth of facilities and user base.

4.5 Automation

- Ensure that the automatic integration of treatment plan frequencies into the scheduling section is a seamless and efficient process.

- Minimize manual intervention to enhance user productivity.

4.6 Reliability

- The system should reliably update schedules in real-time as treatment plans are created, modified, or reviewed.

- Implement proper error handling to address any issues that may arise during the automatic integration process.

4.7 Data Retention

- Ensure that progress notes are securely stored and retrievable for historical reference.

- Implement a data retention policy to manage the storage of progress notes over time.

4.8 Usability

- Design an intuitive interface for entering and reviewing progress notes.

- Include options for free-text entry and structured templates to facilitate efficient documentation.

4.9 Template Versioning

- Implement version control for form templates to track changes and revisions.

- Allow users to access and revert to previous versions of templates.

4.10 Search and Retrieval

- Design a search functionality within the template repository to allow users to easily locate and retrieve specific templates.

5. Conclusion

The Behavioral Health Residential Facilities Management Software aims to enhance the quality of care by providing a user-friendly, secure, and comprehensive platform for managing various aspects of facility operations.

This comprehensive SRS outlines the specific requirements for the extended features, including progress notes, template management, and the integration of treatment plan frequencies into the scheduling module. It serves as a foundation for further discussions and collaborations with developers and stakeholders.

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augurstech

A Warm Hello! We are readily available to start working on this project! I have read your job posting and found our skills best suited for the project scope. We are confident to provide you application for health resi Lisää

$20000 USD 100 päivässä
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9.7
technosystem

Hello, my name is Sushil Kumar and I am an experienced software developer with 20 years of working experience in IT industry. I understand that you are seeking an experienced and highly professional software developer Lisää

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9.6
CVInfotech

Hi there! My name is Rahul and I'm an experienced and highly professional software developer with over 11 years of experience on Freelancer.com. I understand your project requirements: you are looking for an experienc Lisää

$12000 USD 45 päivässä
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9.2
yasirk1979

Hello Sir, What specific industry standards and regulations, beyond HIPAA, do you need the software to comply with? What level of user access and control do you require for different roles within the system (e.g., adm Lisää

$15000 USD 7 päivässä
(22 arvostelua)
6.5