Seattle Art Fair Booth & VIP Lounge Interior Design + On-Site Coordinator

Project Description We are looking for a Seattle-based (or West Coast) freelance event designer / producer to take full ownership of CHITA Living’s brand activation at the Seattle Art Fair (July 23–26, 2026). This is a high-end furniture brand showcasing two flagship products: a modular sofa and a zero-gravity recliner. Our goal is to create a welcoming, design-forward, and on-brand environment that engages art fair attendees and VIP guests. You will be responsible for the full scope — from design to execution: ① Interior Design (Two Spaces) -12×24 ft Sales Booth – branded showcase area -20×30 ft Private “Respite” Lounge – VIP relaxation zone Deliver a full design proposal including layout, color palette, lighting plan, and furniture/decor placement Align with CHITA’s brand direction: “We don’t design for showrooms. We design for real life.” ②Sourcing, Purchasing, Storage & Transport of Decor -Source and purchase all interior decor items (plants, rugs, lighting, side tables, etc.) within an agreed budget -Arrange storage and transport of all decor items to the venue -CHITA will ship its own products (sofa + recliner) separately. You will receive and coordinate them. ③Logistics & On-Site Operations -Arrive in Seattle approximately one week before the fair (by July 16–18, 2026) -Receive, store, and move CHITA’s products into the booth and lounge -Coordinate with venue, freight forwarder, and any third-party vendors (lighting, AV, etc.) -Manage setup, troubleshooting, and daily on-site coordination during the fair ④Guest Engagement (during event days: July 23–26) -Interact with visitors, answer questions about CHITA brand and products -Help create a welcoming, informative, and high-end experience -You may bring 1–2 additional brand ambassadors (separate budget available if needed) ⑤What We Provide -Clear brand guidelines and activation concept -Product images and specifications -Separate budget for decor sourcing (to be agreed) -CHITA will cover product shipping to Seattle ⑥What You Provide -Full design proposal + mood board -Decor sourcing and purchase (with receipts for reimbursement) -Storage and transport coordination -On-site presence from setup through breakdown -Guest engagement during all event hours ⑦Ideal Candidate -Based in Seattle or West Coast (preferred, to minimize travel costs) -Proven experience with trade show booths, art fair activations, or luxury brand events -Comfortable with both creative design and hands-on operations -Fluent in English (written and spoken) -Portfolio or case studies of similar work required ⑧Budget & Payment -Flat fee proposal (design + on-site management + guest engagement) -Decor sourcing: pre-approved budget, reimbursed upon receipt submission ⑨How to Apply Please include: -A brief introduction and why you are a good fit -Portfolio / links to past event or trade show work -Your flat fee estimate for the scope above -Confirmation that you are available in Seattle from July 16–26, 2026

Project ID: 40466721