VIP Event Coordinator for Industry Conclave -- 2

₹50000-60000 INR

Closed

Posted 7 days ago

₹50000-60000 INR

Paid on delivery

*Job Title:* Event Coordinator – Dignitary Invitations & RSVP Management *Overview:* Seeking a freelance event coordinator to manage VIP/dignitary invitations for an upcoming industry conclave. *Scope of Work:* 1. Build and maintain a tracker of target dignitaries (government officials, industry leaders, institutional representatives, diplomatic/embassy contacts) 2. Draft formal invitation emails and letters 3. Follow up by phone/email to chase RSVPs and confirm attendance 4. Coordinate protocol requirements for senior officials (security clearance, seating precedence, arrival logistics) 5. Maintain a live confirmed-attendee list 6. Flag outreach gaps for escalation *Deliverables:* * Weekly RSVP tracker updates * Final confirmed dignitary list before the event * Invitation templates (email + formal letter) * Day-of contact sheet for confirmed VIPs *Ideal Candidate:* * Experience coordinating government, defence, or large corporate events * Comfortable with official/protocol-driven correspondence * Strong written communication skills * Remote-friendly; occasional in-person coordination a plus *Timeline:* Immediate start through event date *To Apply:* Share relevant event-coordination experience and availability.

Project ID: 40720592

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Active 7 days ago

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1 freelancer is bidding on average ₹50,000 INR for this job

@itsfreelancersh1

Hi, I can complete this project within a budget of less than ₹50,000 while ensuring professional dignitary outreach, RSVP management, and coordination support. I have experience coordinating corporate events, conferences, exhibitions, government-related events, and VIP guest management. I can assist with dignitary outreach, invitation management, RSVP tracking, follow-ups, protocol coordination, and maintaining accurate attendee records. I am comfortable handling formal communication with government officials, industry leaders, institutional representatives, and other key stakeholders. I can provide regular tracker updates, invitation templates, confirmed attendee lists, and day-of-event coordination support. Additionally, through my event management network, I can also arrange and manage manpower for various event departments, including registration, hospitality, protocol, logistics, backstage operations, volunteer management, help desks, and guest relations to help ensure the event runs smoothly and successfully. Available to start immediately and support the project through the event date. Looking forward to discussing the requirements further.

₹50,000 INR in 7 days