Remote IT Back Office Coordinator

@muhannadbukhamse

This is Mohand, a professional engineer with experience in IT infrastructure, low-voltage systems, technical project coordination, procurement, BOM development, and construction documentation. I have worked on similar U.S. projects involving networking/telecom documentation, equipment sourcing, vendor coordination, field technicians, project schedules, and cost tracking. I can take ownership of projects from award through closeout, ensuring SOWs, POs, drawings, BOMs, logistics, technician deliverables, invoicing, and documentation stay organized. My deliverables and scope will include: ☑️ Review SOWs/POs/drawings, build accurate BOMs, source equipment, compare vendors, and track materials and shipments. ☑️ Coordinate technicians/subcontractors, scheduling, travel, site logistics, project documentation, closeout packages, AP/AR, and customer invoicing. ☑️ Maintain Excel/QuickBooks-based job costing, budgets, expenses, profitability tracking, and continuously improve workflows and automation. Main questions for the project: Which project management, accounting, procurement, and documentation platforms are currently used? Approximately how many active projects and field technicians would I coordinate, and what are your current workflow pain points? Thank you, and I’m prepared to work full-time on U.S. Eastern Time and take ownership of the back-office operation.

@mobimubasir

Hello there, I’m an experienced IT operations and automation professional with strong expertise in Python, Excel, API integrations, workflow automation, project coordination, and back-office process optimization. I can take ownership of project tracking, BOMs, vendor sourcing, documentation, invoicing, job costing, and workflow improvements while ensuring everything stays organized and accurate. I’m available to start immediately and can work the required Monday–Friday 08:00–17:00 EST schedule with no notice period or commitments that would delay my start.

@muhammadh0558

Hi, I have carefully read your project. I’m able to support your day-to-day back-office operations by managing financial records, project expenses, purchase orders, vendor invoices, AP/AR, customer invoicing, collections, and job costing. My focus will be on keeping projects organized from award through completion and payment, maintaining accurate documentation, monitoring project costs, and identifying opportunities to improve workflows and reporting. I’m also proficient in QuickBooks and Microsoft Excel, which will help maintain reliable financial records and provide clear visibility into project profitability. I’m a CPA, CBA and CA with six years of experience in bookkeeping, financial reporting, financial management, budgeting, and forecasting. I’m a QuickBooks ProAdvisor and certified Xero accountant, with experience in reconciliations, expense tracking, financial analysis, and administrative coordination. I’m comfortable working with U.S. businesses and communicating professionally with clients, vendors, and team members. I understand that you need someone who takes ownership, works independently, and keeps operations moving without constant supervision. I’m ready to discuss your immediate requirements, availability, and the fixed EST schedule so we can confirm a suitable start date. Please open the chat so we can discuss the role and next steps. Thanks & Regards, Humayun Khan

@rubeluddin019212

Hello, I’m interested in joining your team as a Remote IT Operations & Back Office Coordinator. I’m highly organized, detail-oriented, and comfortable managing multiple tasks, project documentation, Excel data, vendor coordination, scheduling, invoices, and operational records. I take ownership of tasks, investigate issues, maintain accurate documentation, and look for ways to improve workflows and efficiency. I’m comfortable working with Microsoft 365, Excel, project coordination, documentation, and online business systems. I communicate professionally in English and can follow U.S. business processes and schedules. I’m available for a full-time remote role and can start immediately upon selection. I’d be glad to discuss your workflow and requirements. Best regards, RUBEL UDDIN

@Appworldz

Hi, I’m interested because this is operations ownership, not a basic VA role. I’ve managed IT infrastructure projects involving BOMs, vendor sourcing, technician coordination, project costing, invoicing, Microsoft 365, Excel, documentation and process automation. I’m comfortable reading technical project documentation, tracking field deployments, reconciling project costs and building workflows that prevent things from falling through the cracks. I also use Power Automate, SharePoint and AI tools to standardize repetitive back-office work. I can commit to 08:00–17:00 EST, Monday–Friday, and can start immediately upon selection with no notice-period delay. My rate: $25/hr, not matching your budget.

@mobasherreza10

I am M Mobasher, a seasoned professional with diverse skills in your project area. Over years of professional experience, I have developed my proficiency in IT infrastructure, networking, telecom, and structured cabling ensuring I am well-versed with the practicalities of your industry. My attention to detail and proficiency in reading blueprints will ensure efficient project management from award through completion. Besides executing tasks effectively, my proactive approach also motivates me to improve existing processes by identifying inefficiencies. Moreover, my expertise in Excel and Microsoft 365 platforms uniquely prepares me for this position as these skills are integral for managing complex projects such as yours. Similar to what you expect from a freelancer in this role, I prefer taking ownership rather than waiting for instructions. In my previous roles, I have successfully improved workflows, documentation standards and demonstrated an ability to implement automation where it made sense.

@FizzaNadeemK

I can take ownership of your back-office operations, from project tracking and BOMs to vendor coordination, job costing, invoicing and closeout, while also improving the processes behind them. I’m available for a quick turnaround and can become the reliable point of contact who keeps projects, technicians, costs and paperwork moving without you having to chase every detail.

@mahmoud1911

Hello there, I hope you’re doing well. I’m genuinely interested in supporting your needs. I bring over 15 years of experience in IT and technical operations, specializing in: Troubleshooting Windows, macOS, Linux Microsoft 365 Admin Center, Google Workspace, DNS, Exchange, Networking, WordPress, VMs, RDP and cloud applications Automation: Power Automate, Power BI, workflow optimization, and media transcoding pipelines Content & media: Subtitles, dubbing, voice-over, transcription, video editing, audio editing/mixing, and motion graphics Please contact me via messages to discuss your project.

@vashishtrupinder

Hi, I’m interested in the IT Operations & Back Office Coordinator role. I have experience working with U.S.-based businesses, coordinating projects, handling client/vendor communication, documentation, invoicing, follow-ups, and keeping day-to-day operations organized. I also have a strong technical background, so I can understand IT/networking-related requirements, work with technical documentation, manage project information, and coordinate effectively with technicians and subcontractors. I’m comfortable with Excel, Microsoft 365, online systems, automation tools, and process improvement. I take ownership rather than waiting for instructions. If something is missing, I follow up; if information conflicts, I investigate it; and if a process can be improved, I look for a practical way to improve it. **Availability:** Immediate **Notice period:** None A few questions: * What systems are currently used for QuickBooks, project management, scheduling, and documentation? * How many active projects would I typically manage? * Will training be provided for your specific IT/low-voltage workflows and BOM process? * What are the main priorities you want handled during the first 30 days? I can start immediately upon selection. Thanks!

@pvsysgroupinc

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@Dinfo12

Hi, As a seasoned Accountant and business finance consultant, I’m more than equipped to address the comprehensive needs of your TNI company. With over X years in the industry, I bring invaluable skills in accounting, bookkeeping, and financial management – all of which are integral to ensuring your back-office operates seamlessly. In addition to my strong background in QuickBooks and Microsoft Office Suite -including Excel- I also have solid experience with managing budgets, project costs and have expertise in understanding blueprints or network drawings. My familiarity with U.S. business policies allows me to confidently navigate through the process and ensure adherence to relevant legalities. Best Regards Ashish

@muhammadsaad90

I can take ownership of the back-office side, from project tracking and BOMs to vendors, field crews, expenses and invoicing. I’m comfortable working through messy processes, finding what’s holding things up, and putting simple systems in place so things don’t keep getting missed. I’m available full-time on U.S. Eastern Time and would be happy to start by learning how you currently run projects and improving it from there.

@mabbasalee

Dear Hiring Team, I am writing to express my strong interest in the Remote IT Operations Coordinator role. You need more than a basic VA you need an operational owner to streamline workflows, control project costs, and keep field operations moving seamlessly. With 16+ years managing global supply chains, logistics, ERP systems, and vendor networks, I bring the exact hands-on ownership you are seeking: Project Leadership & Workflows: Tracked complex projects, built metric-driven procedures, and eliminated back-office bottlenecks without hand-holding. BOMs & Sourcing: Experienced reading drawings/blueprints, creating accurate BOMs, comparing vendor pricing, and managing 4,000+ SKUs. Systems & Financials: Proficient in NetSuite, MS 365, Power BI, and AP/AR reconciliation (part-qualified ACCA) to protect job margins. Field Logistics: Managed multi-site logistics, fleet deployment, travel bookings, and technician schedules end-to-end. Full EST Availability: Fully equipped for remote execution during U.S. Eastern Time hours. I will audit your SOW-to-invoicing pipeline immediately to spot delays and improve documentation. View my complete resume on my Freelancer profile portfolio. Sincerely, Abbas Ali

@Zeldafaith

Hi there, I have done a similar role for a solar installations firm. I worked directly with field service operations, coordinating engineers, suppliers, clients, project documents, quotes, invoices, equipment, and post installation checks from the start of each job to completion. Here’s how I’ll support TNI: Project Coordination: I’ll track each project from award through scheduling, fieldwork, closeout, invoicing, and payment. Scope and BOM Review: I can review SOWs, POs, floor plans, network drawings, and BOMs against the project requirements. Technician Coordination: I’ll schedule field technicians and subcontractors based on location, skills, availability, and project requirements Equipment and Logistics: I can source equipment, compare vendor prices and availability, arrange shipping, and track materials I can also coordinate flights, hotels, rental vehicles, lifts, and equipment returns. Closeout Documentation: I’ll review technician photos, test results, receipts, and other required documents needed. Financial Administration: I'll create quotes, invoices, expense tracking, supplier records, and financial verification. I am proficient in Microsoft Excel, Word, Outlook, Teams, Google Workspace, QuickBooks, project tracking systems, CRM platforms, and AI productivity tools. I am available to work full time during U.S. Eastern Time and would be glad to discuss how I can support TNI’s daily operations. Warm regards, Zelda

@artiboria

As a highly efficient and organized remote worker with extensive expertise in automation, Excel, and project management, I am confident that I am the ideal candidate for your IT Operations & Back Office Coordinator position. My professional background is rooted in optimizing workflows, streamlining processes, and enhancing overall productivity. I have the capabilities to bring substantial value to your back-office operations by pinpointing deficiencies, offering refined solutions, and driving their successful execution. With robust knowledge of accounting/bookkeeping and job costing paired with my proficiency in QuickBooks and Microsoft 365, I can expertly handle major aspects of your role such as managing project finances - including invoicing and vendor invoices, AP/AR, customer invoicing & collections. Moreover, having worked extensively with U.S businesses and being pro-efficient in reading blueprints/network drawings strengthens my application further. Apart from my immense experience that aligns with the duties required for this position, I also possess relevant certifications like PMP and Network+, proving my ability to handle complex IT-oriented activities. My commitment towards self-improvement is reflected by my willingness to adapt to other productivity tools such as SharePoint, Power Automate and AI tools that you may be using. If given the opportunity, I guarantee not just efficiency but an endeavor to improve your overall infrastructural management further.

@muzafar042

Hello, I’m an experienced operations and administrative professional with strong skills in project coordination, Excel, Microsoft 365, bookkeeping, vendor coordination, documentation, and process improvement. I can take ownership of projects from award through closeout and invoicing, maintain BOMs, coordinate technicians and logistics, track costs and materials, and keep AP/AR and job records organized. I’m proactive about identifying missing information, resolving issues without constant supervision, and improving inefficient workflows. I’m comfortable working with U.S. businesses and can provide full-time coverage during U.S. Eastern Time. Best regards, Muzafar

@LordAskar

I’m interested in taking ownership of TNI’s back-office operations and becoming the person who keeps projects, documentation, vendors, and follow-ups moving. My background combines technical systems, automation, data handling, API integrations, documentation, and process improvement. I’m comfortable working with structured technical information, coordinating workflows, maintaining accurate records, and using AI/automation tools to reduce repetitive work. For this role, I can support the full project lifecycle: reviewing project requirements, organizing BOMs and sourcing, coordinating technicians and logistics, tracking materials and costs, following up on deliverables, preparing invoicing/closeout information, and improving internal workflows. I’d also work closely with the ISO and M365 processes, using tools such as Excel, Microsoft 365, Power Automate, n8n, and AI tools where they provide practical value. I understand that the goal is not to wait for instructions, but to spot missing information, investigate issues, follow them through, and leave the process better organized than before. I’m available for the full Monday–Friday, 8 AM–5 PM Eastern schedule.

@Technoop

Hi, I'm interested in the IT Operations & Back Office Coordinator role. I've worked on technical support and customer queries for AT&T and Verizon, where my day was resolving technical issues over phone, email and chat. I've also worked with the British Council, so I'm comfortable communicating clearly with clients in writing and on calls. I'm good at helping people navigate software, fixing computer problems, and working through unfamiliar technical tools. I pick up technical things quickly and I follow through on tasks without waiting to be told. I'm comfortable with Excel and Microsoft 365, and I'm happy to learn your systems, document the processes, and help keep projects, vendors and follow-ups organized. I haven't done BOM building or blueprint reading before, and I'd be learning those on the job. I can work the full US Eastern schedule (8 AM-5 PM ET). Earliest start date: ready to start this Monday. Notice period: Ready to start Happy to do a call or a small test task if that helps. Thanks, Anoop

@venkatsreekanth

Hello, I’m interested in supporting your IT operations and back-office coordination needs. I have experience with technical operations, Excel, Microsoft technologies, documentation, project coordination, and process improvement, with a strong focus on accuracy and ownership. I’m comfortable learning your existing workflows, coordinating tasks, maintaining records, tracking costs, and identifying opportunities to improve processes and automation. I can start immediately and am available for the required Monday–Friday Eastern Time schedule. I’d be happy to discuss your current workflow and the areas that need the most improvement. Thank you.